AI Opportunity Scanner
List your team's repetitive tasks and see which ones AI can take over, how many hours come back, and what they are worth.
Example scenario—not a forecast or verified benchmark. Enable JavaScript to edit inputs, view charts, save locally and export your analysis.
Example inputs
- Recurring tasks by role
- [{"role":"Office manager","task":"Key job and customer data into CRM","taskType":"data_entry","hoursPerWeek":10,"hourlyCost":32,"potentialOverride":0},{"role":"Bookkeeper","task":"Vendor invoices and coding","taskType":"invoice_processing","hoursPerWeek":8,"hourlyCost":38,"potentialOverride":0},{"role":"Sales rep","task":"Quotes and proposals","taskType":"proposal_writing","hoursPerWeek":10,"hourlyCost":55,"potentialOverride":0},{"role":"CSR","task":"Answer common customer questions","taskType":"support_faq","hoursPerWeek":20,"hourlyCost":28,"potentialOverride":0},{"role":"Ops manager","task":"Weekly KPI report","taskType":"reporting","hoursPerWeek":4,"hourlyCost":60,"potentialOverride":0}]
- Realistic adoption factor
- 65
- Working weeks per year
- 48
Example results
About $35K/yr of labor (19.6 hrs/week, 0.5 FTE) is automatable at 65% adoption; start with "Answer common customer questions".
- Annual automatable value
- $34,978
- Hours recoverable per week
- 20 hrs
- FTE equivalent freed
- 0.5
- Share of task cost recoverable
- 36.9%
- Weighted automation potential
- 57.9%
- Quick-win value (low effort)
- $6,989
- Current annual cost of listed tasks
- $94,752
What stands out
Biggest prize: Answer common customer questions ($9,610/yr)
55% automation potential on 20 hrs/week returns about 7.2 hrs/week. Approach: AI chat/email agent trained on your help content, with handoff.
1 quick win worth $6,989/yr
Key job and customer data into CRM can run on off-the-shelf tools with little integration work.
Next actions
- Start with "Answer common customer questions" (AI chat/email agent trained on your help content, with handoff). Baseline its hours this week so you can prove savings in 60 days.
- Bundle the low-effort wins (Key job and customer data into CRM) into a 30-day sprint on off-the-shelf tools.
- Plan where the 19.6 freed hours/week go (selling, service quality, or avoiding a hire) or the savings will not reach the P&L.
Model assumptions & limitations
- Automation potential per task type is a rule-of-thumb share of hours current AI/automation tools can handle with human review, not a measured benchmark; override it per task if you know better.
- Adoption factor of 65% discounts technical potential for exceptions, review time, and partial uptake.
- Values use 48 working weeks per year and a 40-hour FTE week; tool and build costs are not netted out (use the AI Workflow ROI tool for payback).